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Oklahoma State University

Adding, Dropping and Withdrawing from Courses

 
Adding without Instructor Approval
Courses may be added without instructor approval
  • Log onto Banner Self-Service, or
  • Submit a completed Drop/Add Card to the Registrar’s Office (322 Student Union) or Enrollment Services in Tulsa (130 North Hall).

Instructions for adding a course using Banner Self-Service

Adding During Restrictive Drop/Add Period
Courses may be added during the restrictive drop/add period.  Adding courses requires the signature of your instructor and advisor on a drop/add card.

  • Take completed drop/add card to Registrar’s Office (322 Student Union) or Enrollment Services in Tulsa (130 North Hall).

Adding Short Courses
Students must enroll in short courses by 5:00 p.m. on the first day of the short course. If a student does not have any registration holds, the student can add the short course in Banner Self-Service. If a student has a registration hold, short courses can be added and dropped by completing a drop/add card.

  • Take completed drop/add card to Registrar’ Office (322 Student Union) or Enrollment Services in Tulsa.

Dates for short/block courses that are offered for resident credit and other information regarding short/block courses are available at https://registrar.okstate.edu/SIO-Schedule.

Instructions for adding a course using Banner Self-Service

Dropping a Course(s)
Students may drop a course(s) during the first 12 weeks of a regular fall or spring semester. Short courses, intersession courses, and summer courses have proportionate drop dates. You must remain enrolled in at least one OSU course. Remedial courses cannot be dropped without written permission of the advisor.

Dropping with an automatic “W”

  • If you do not have any registration holds, courses can be dropped in Banner Self-Service. Instructions for dropping a course using Banner Self-Service
  • If you have a registration hold, you will complete a Drop/Add Card. This requires your academic advisor’s signature. Take completed drop/add card to Registrar’s Office (322 Student Union) or Enrollment Services in Tulsa. Failure to complete this step will result in an "F" on your transcript.
  • You cannot drop all your courses. Please see the section Withdrawing from the University if you plan to drop all of our courses.
The maximum time period for submitting a petition to drop a course after the deadline is no later than six months after the date the grade for the course is officially due in the Registrar's Office.

A course may be dropped by petition but only when verifiable extenuating circumstances can be demonstrated. Verifiable extenuating circumstances must be reasons beyond your control, such as serious illness or accidental injury. Poor performance in class is not an extenuating circumstance.

  1. Obtain a Retroactive Drop/Withdraw Petition.
  2. Fill out the drop petition and attach a written statement to your petition explaining your extenuating circumstance and include supporting documentation.
  3. Get the signature of your advisor and Director of Student Academic Services--See list below.
  4. Submit the completed petition form to Academic Affairs (101 Whitehurst).
  5. The Late Drop Committee usually meets once a month. The committee reviews petitions and will approve or deny the request.
  6. If your petition is approved for an incident that occurred before the drop deadline it will be sent automatically to the Registrar for grade assignment.
  7. If the approved petition incident occurred after the deadline, the approved petition will be sent to your instructor for grade assignment. Please note, your instructor may assign a grade of "W" or "F". 
According to the Oklahoma State Regents of Higher Education, institutions may refund tuition and fees paid by a student who must withdraw from the institution due to hardship or extraordinary circumstances. Students may only petition for refund of tuition and fees for course in which they have officially withdrawn.
 
A withdrawal occurs if a student drops all classes after classes begin.

If a student withdraws before the 100% refund (nonrestrictive drop/add) deadline, there are no tuition charges and no recorded grades for the courses. If the student withdraws after the 100% refund deadline but before the partial refund (restrictive drop/add) deadline, the student will receive a partial refund of tuition and fees for the courses, and will receive an automatic grade of “W” for the courses on their academic transcript. Students that withdraw from courses after the refund deadlines are responsible for the full amount of tuition and fees. 

A student must initiate a withdrawal from all classes through their College Academic Services Office. The completed withdrawal form must be submitted to the Office of the Registrar (322 Student Union) on the Stillwater Campus or Enrollment Services (130 North Hall) on the Tulsa Campus.

A student who withdraws prior to the twelfth week of a regular fall or spring semester (or the sixth week of an eight-week summer session, or proportionate periods for short courses) but prior to finals week, will receive an automatic grade of “W” for all courses on their official transcript. A student who withdraws after the twelfth week of a regular fall or spring semester (or the sixth week of an eight-week summer session, or proportionate periods for short courses) but prior to finals week, will receive a grade of “W” or “F” assigned by the instructor of each course.

Failing to attend classes, neglecting courses, or nonpayment on your Bursar account does not constitute notice of withdrawal.

Student Academic Services Offices by College

Agricultural Sciences and Natural Resources
Deb VanOverbeke
136 Agriculture Hall
744-5395/Fax: 744-5339

Arts and Sciences
Amy Martindale
213 Life Sciences East
744-5658/Fax: 744-6992

Education, Health and Aviation/Human Sciences
Kristi Seuhs
101 Human Sciences
744-5056/Fax: 744-7113

Engineering, Architecture and Technology
Lance Millis
101 Engineering North
744-5276/Fax: 744-6066

Graduate College
Richard Shepard
202 Whitehurst
744-7099/Fax: 744-0355

Spears School of Business
Marissa McIntyre
103 Business Building
744-2772/Fax: 744-8956

University College Advising
Missy Wikle
214 Student Union
744-5333/Fax: 744-6075

Veterinary Health Sciences
Robin Wilson
112 McElroy Hall
744-6961/Fax: 744-0356

Academic Advising Center, OSU-Tulsa
Susan Tolbart
130 North Hall
(918) 594-8313/
Fax: (918) 594-8246